1. Introduction
Independent Legal Advice Solicitors is operated by Umaad Sheikh Law LTD (“we”, “us”, “our”).
We are authorised and regulated by the Solicitors Regulation Authority and provide independent legal advice across England and Wales.
We take your privacy seriously and handle your personal data in line with the UK GDPR and the Data Protection Act 2018.
This policy explains what information we collect, how we use it, and how we keep it safe.
2. Who We Are
Data Controller:
Umaad Sheikh Law LTD
Trading as Independent Legal Advice Solicitors
ICO Registration Number: ZB940593
Contact Details:
Email: law@umaadsheikh.co.uk
Address: Woodgrange House, 46 Woodgrange Road, London E7 0QH
3. What Information We Collect
We only collect information that is necessary to provide legal advice and meet our legal obligations.
- This may include:
- Your name and contact details
- Date of birth
- ID documents (passport, driving licence, ID1 / ID5 forms)
- Financial or mortgage information
- Employment details (for settlement agreements)
- Video consultation recordings (where required)
- Emails and correspondence
4. How We Collect Your Information
We collect your information when:
- You contact us through the website or by email
- You book an appointment
- You send us documents
- You attend a video consultation
- Third parties (such as lenders or brokers) provide information relevant to your matter
5. Why We Use Your Information
We use your data to:
- Provide independent legal advice
- Verify your identity
- Meet lender requirements
- Issue legal certificates
- Comply with anti-money laundering rules
- Communicate with you about your matter
We do not sell your personal data.
6. Legal Basis for Processing
We rely on the following legal grounds:
- Contract – to provide legal services
- Legal obligation – to comply with regulatory requirements
- Legitimate interests – to run and improve our services
- Consent – where required
7. Identity Checks and AML
As a regulated law firm, we must verify your identity.
This may involve:
- Checking ID documents
- Using secure electronic verification tools
- Keeping copies of documents as required by law
8. Sharing Your Information
We may share your information with:
- Lenders and financial institutions
- Mortgage brokers
- Other solicitors involved in the matter
- Regulators or authorities (if required by law)
- Trusted service providers (e.g. IT systems, secure platforms)
All third parties are required to keep your information secure.
9. How Long We Keep Your Data
We keep your data in line with legal and regulatory requirements.
- Most legal files are kept for at least 6 years
- Some records may be kept longer for insurance or compliance reasons
10. Keeping Your Data Safe
We use appropriate security measures, including:
- Secure email systems
- Encrypted document transfers
- Password protection
- Restricted staff access
11. Your Rights
You have the right to:
- Access your data
- Correct incorrect information
- Request deletion (where allowed)
- Restrict or object to processing
- Request a copy of your data
You can also complain to the Information Commissioner’s Office (ICO).
12. Cookies
Our website may use cookies to improve performance and user experience. You can control cookies through your browser settings.
13. Complaints
If you have concerns about how we handle your data, please contact us first.
You can also complain to the ICO.
14. Changes to This Policy
We may update this policy from time to time. The latest version will always be on our website.